University at Buffalo
Department of


Art & Design

Art History

Visual Studies

Computer Lab Guidelines

All EP/GD Lab users are responsible for reading and following these guidelines. They have been established to promote equitable and enjoyable computer access for all EP/GD students.

1. Work Environment In consideration of a cooperative and productive working environment:

  • Headphones are required for any extended audio output.
  • Cell phone ringers must be kept on “vibrate” or “off”.
  • All conversations (phone and person-to-person) should be kept in a low voice and to a
  • Food and beverages must be consumed away from computers.

2. Authorized Users Labs are available to students currently enrolled in Emerging Practices, Graphic Design, Art 140, and Senior Thesis, as well as other Department of Art students who have completed ART 250 (or equivalent) and pay the $100 lab fee.

3. Classwork Only The Computer Labs are furnished with state-of-the-art, high powered workstations with software intended for the making of art and design. For non-EPCD class related activities, other public sites on campus are available.

4. Log-in/out Authorized Lab users have their own EP Lab account. Log-in to a EP/CD workstation with your UB IT name (if you don’t know it, lookup your email address in the UB Phone Book), and the default password given to you by your instructor. You must change your password at first login, and may do so thereafter by using System Preferences/Accounts. If you cannot log-in to an EP/CD workstation, see Dom in CFA 139.

You must log-out at the end of your work session to secure any documents left in your Home folder and to protect your print quota. Since activity on lab machines is logged, you may be held responsible for actions performed by others using your account.

5. Storing Data, Server access, & Backup Your account includes a server-based Home folder for documents and preferences, which can also be accessed from outside the labs. User accounts are synchronized from the server to the local hard drive at login and in the background during a work session. To minimize synchronization time, students are encouraged to store a minimal amount of data in their home directories and use external drives for large files and backups.

Students are strongly encouraged to carry external drives to class on a regular basis, and to backup work after every session. You are responsible for keeping backup copies of your files. Servers are not regularly backed up. Work stored in your Home folder or in CourseWork may be lost or deleted without notice! You must ensure that your work is backed up onto a removable drive, or at minimum, to a cloud-based server. Lost data is never an excuse for not meeting a deadline.

Server-Based Home Directories
Your Home directory is available to you automatically by logging into a EP/CD lab computer, or by connecting to our server remotely (see below).

CourseWork on the ubArt-Server
The CourseWork directory is used by instructors to hand out and collect assignments from students. Connecting to CourseWork is not automatic.

UB Box
Members of the UB Community are given free accounts at Box is much like DropBox and Google Drive. You are encouraged to use Box to backup your data for security and for access across multiple computers and mobile devices. iOS and Android apps are available for free.

To connect to the ubART-Server for Home directories and CourseWork from home or the residence halls:

Students must be able to connect to the ubArt-Server to submit files. If you are connecting from outside the UB campuses, a  VPN connection must first be made using the Cisco AnyConnect Client. Download the UB VPN client free from UB IT Software. Install it and make a connection to <>. (Connecting from on-campus does not require the VPN.)

Using Cisco AnyConnect (Needed for Off Campus Only):

  1. Download the Cisco AnyConnect VPN client free from UB IT
  2. Install the client, and use it to connect to from AnyConnect
  3. In the dropdown menu select “UBVPN”
  4. Log in with your UB username and password

From a Mac:

  1. In Finder, select Go>Connect to server… type in afp://
  2. Log-in with your UB IT name and EPGD lab password.
  3. Select your Home directory and/or CourseWork.

From Windows:

  1. Make an smb connection by choosing Start>Computer. In the address bar at the top of the window that opens, type \\
  2. Log-in with your UB IT name and EPGD lab password.
  3. For more information about the labs, please read the Lab Access Guidelines.

6. Printers The Xerox 7835 Printer is for lab course related material only — printing other course materials must be printed in the public abs through iPrint@ub. Each $100 EP/GD lab fee entitles the student to make 100 black & white or color prints per semester, either 8.5×11 or 11×17, single- or double-sided.

Students may add 100 color or BW prints to their quota for an additional $10 fee. Unused prints may not be transferred nor will fees be refunded.

> Read the Printing instructions

7. Computer Availability & Time Limit Lab access is available on a 1st-come 1st-served basis during posted Open Lab times (the schedule is posted outside the lab doors). If users are waiting to use a computer, there is a 4 hour continuous use limit on all workstations. Anyone using a computer for more than 4 hours must relinquish their seat to the next person in line. If you leave your machine unattended for more than 15 minutes you may be logged-out by the lab monitor.

Do not tie up lab machines with lengthy 3D or movie rendering. Rendering that will take more than 30 minutes should be done overnight in lab 142. Place a sign on the computer and be in when the lab reopens to save your work, or you might be logged out.

8. Special use workstations The scanning and audio/video capture workstations are prioritized for students needing to use them for those purposes. If that’s not you, you must give your spot to someone who needs it for that special use.

Special equipment such as scanners, audio and video equipment require special care. Do not operate equipment that you are not familiar with. Please ask you instructors for help.

9. Privacy The ubART-Server maintains logs of user log-ins (date, time, duration). No other personal data is collected. Files stored within the default folders of the user’s Home directory are viewable only by the user, or by the system administrator with permission of the user for purposes of troubleshooting. Files stored in Shared directories or on the CourseWork volume may be viewed by others.

Passwords should not be shared with others. Passwords are encrypted and cannot be recovered if forgotten. They can, however, be reset by the admin.

The lab administrator uses Apple Remote Desktop (ARD) to connect to lab clients for remote maintenance. ARD can also be used to chat with users and assist with support issues. Users will be observed only if permission is granted by the user beforehand, and only for the purpose of assisting the user or troubleshooting a hardware or software problem.

10. For more info or to report problems, see Dom Licata in CFA 139 or email

202 Center for the Arts, North Campus
Buffalo, New York 14260-6010
(716) 645-6878
(716) 645-6970 fax
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